DCMS & DIMS
DOCUMENT CONTROL MANAGEMENT SYSTEM (DCMS)
The Project Documentation System defines how to control the flow of the documents according to the needs of the project. This is to enable the project to be managed efficiently without having any interruptions or difficulties in communications between the Client, Consultant, Contractor, and the Subcontractor and also within the project team itself.
The DCMS package will properly and adequately cover
the following aspects of document control, filing and archival system.
(a) |
Document categorization / classification |
(b) |
Standard numbering / indexing / coding system |
(c) |
Standard document flows and working instructions |
(d) |
Document distribution system |
(e) |
Document registration and tracking system |
(f) |
Standard filing system - cabinets / shelves /rack labeling, file labelling / indexing, proper control on the movement of documents, etc. |
(g) |
Document archival and disposal system |
This systematic approach will ensure good results during and after implementation and can save time and cost.
DOCUMENT INDEXING MANAGEMENT SYSTEM (DIMS)
The management of the documents will be fully controlled through the documentation system using registered software like Microsoft Access, PHP, ASP, MySQL and Lotus Domino Designer.
It is developed in six (6) phases: Analysis, Design, Coding, Testing and Implementation.
The development of this system will tally with the physical arrangement of the documents in the filing area and will be updated throughout the system simultaneously. This system provides the capability to keep track of all records efficiently and effectively through an easy- to- use interface.
A user manual and training is provided. A link to the system network with password protection is also included.
This system will be fully controlled by a system administrator who will be able to design, edit, add/delete data and read/write data.